When establishing a Private Limited Company, it is vital to specify the company's registered office location and provide the necessary documentation.
The registered office of a company serves as its official address for all business-related communications. While a company can operate multiple offices, such as corporate, branch, factory, or administrative offices, only the registered office in India requires registration with the Ministry of Corporate Affairs. This registered office dictates the company's domicile (state of incorporation) and its regulatory oversight by the respective Registrar of Companies (ROC). In the event of a change in the registered office's address, it's essential to notify the ROC within 15 days.
You must update any changes in the registered office address.
Companies may need to update their office addresses. Changing the registered office address is a process regulated by the Ministry of Corporate Affairs (MCA), and companies are required to follow these procedures.
There are different scenarios for changing the registered office address:
Changing Address within the Same Municipality or State:
Moving from one State to Another:
The process of changing the registered office address of a Private Limited Company involves several steps:
1. Board Meeting: The company's board of directors convenes a meeting to discuss and approve the proposal to change the registered office address.
2.Notice to Shareholders: The company issues a notice to inform all shareholders about the proposal to change the registered office address. This notice also calls for a general meeting where shareholders' approval will be sought.
3. General Meeting: A general meeting of shareholders is held, during which a special resolution is passed to endorse the change in the registered office address.
4.Filing Application with ROC: The company is required to submit the relevant forms (such as INC-22, INC-23, or MGT-14) to the ROC. These forms must be accompanied by essential documents, including a copy of the special resolution, proof of the new registered office address, and the minutes of the general meeting.
5.Publication of Notice: In the case of relocating from one state to another, the company must publish a notice in at least one English-language newspaper and one vernacular-language newspaper in the state where it is registered.
6. Update Statutory Records: Once the ROC grants approval for the address change, the company must update its statutory records, including the Memorandum of Association, Articles of Association, and other registers.
Key Considerations for Changing a Private Limited Company's Address
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What is the Registered Office?
The registered office serves as the company's primary place of business, and it's the designated location for all official communications.
Can the address of the Registered Office be altered?
Yes, a company can change its registered office address, either within the same state or by moving from one state to another. This is a legal process that can be completed online.
How Long Does it Take to Change the Registered Office Address?
The processing time for changing the registered office address is around 2-4 working days.
Which Forms are required to be filed with the Registrar of Companies (ROC) for Changing the Registered Address?
To change the address of the company, you need to file Form INC 22 and MGT 14 with the ROC.
Under What Circumstances Can a Company Change its Registered Office Address?
A company can change its registered office address under three circumstances: changing the address within the same village or city, relocating within the same state, or moving from one state to another.